Privacy Policy

Last updated: June 4, 2026

Marine Power Company ("Company", "we", "us", or "our") is committed to protecting the privacy of our employees and users of the PowerERM Human Resource Management System ("System"). This Privacy Policy explains how we collect, use, store, and protect your personal information.

1. Information We Collect

We collect the following categories of personal information through the System:

Identity Information: Full name, employee ID, date of birth, nationality, gender, marital status, and photographs.
Contact Information: Email address, phone number, residential address, and emergency contact details.
Employment Information: Job title, department, project assignment, date of joining, employment status, grade, and work location.
Financial Information: Bank account details, salary information, loan records, and reimbursement data.
Government-Issued Documents: Passport number, Iqama (residency permit) number, visa details, and national ID information as required by Saudi Arabian labor regulations.
Attendance Data: Clock-in/clock-out times, leave records, timesheet entries, and overtime records.
System Usage Data: Login timestamps, pages accessed, and actions performed within the System for security and audit purposes.

2. How We Use Your Information

Your personal information is used for the following purposes:

Processing payroll, benefits, and compensation.
Managing attendance, leave, and timesheet records.
Complying with Saudi Arabian labor laws and government reporting requirements (including GOSI, Jawazat, and Ministry of Labor).
Facilitating internal workflows such as leave requests, travel approvals, and performance appraisals.
Maintaining employee records as required by company policy and applicable regulations.
Ensuring system security and preventing unauthorized access.

3. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information:

Data is stored on secure servers with restricted access.
Access to the System is controlled through role-based permissions and authentication.
Passwords are encrypted and never stored in plain text.
Session timeouts are enforced to prevent unauthorized access from unattended devices.
Error logs are maintained for security monitoring and do not contain sensitive personal data.

4. Data Sharing

We do not sell or rent your personal information to third parties. Your information may be shared with:

Government Authorities: As required by Saudi Arabian law for labor compliance, visa processing, and social insurance reporting.
Authorized Personnel: HR administrators, department managers, and supervisors who require access to perform their duties, subject to role-based access controls.
Service Providers: Trusted third-party services for email notifications and system infrastructure, under contractual data protection obligations.

5. Data Retention

Employee records are retained for the duration of employment and for a period thereafter as required by Saudi Arabian labor law and company policy. Upon request and subject to legal obligations, we will delete or anonymize personal data that is no longer required.

6. Your Rights

As an employee, you have the right to:

Access the personal information we hold about you through the System.
Request correction of inaccurate or incomplete personal information.
Request information about how your data is being used.
Raise concerns about data handling to the Human Resources department.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be communicated through the System or via company email. Continued use of the System after changes constitutes acceptance of the updated policy.

8. Contact Us

If you have questions or concerns about this Privacy Policy or how your personal information is handled, please contact:

Human Resources Department
Marine Power Company
Email: hr@mpc-ltd.com.sa

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